There's a lot of joy and excitement that comes with planning a wedding. But it’s equally stressful. Guest lists, budgets, timelines, and a hundred little decisions overwhelm couples. Demi Lovato admitted feeling overwhelmed by wedding planning as her big day approached. 

This process becomes all the more stressful when you’re miles apart from your partner. Even simple tasks like picking a venue can feel like logistical puzzles. As tough as it may seem, it’s totally possible to plan a beautiful, meaningful wedding while apart. 

Dive in, for we’ll share a few tips that will make it easy for you to plan your wedding even when you are far away from your partner. 

#1 Schedule Regular Planning Calls

You can't just wing it with random texts here and there. You need actual face time to hash out the big decisions. Set up weekly video calls specifically for wedding talk, and treat them like important meetings because, well, they are. 

Pick a time that works for both of you, whether it’s Sunday mornings or Friday evenings. This prevents planning from dominating every conversation and keeps the process efficient. 

Before each call, creating a simple agenda helps cover all points and stay focused. Scheduling meetings at optimal times, perhaps a quarter past the hour, allows for quick breaks if there are back-to-back commitments. Early discussions should cover your budget, preferences, and realistic limitations.

For vendor meetings or discussing important details, schedule video calls. They help both partners connect with key vendors, such as photographers or planners. This builds a relationship before the big day.

In fact, over half of all couples use video chat to connect with wedding vendors, which is a 35% increase compared to 2019. 

#2 Divide and Conquer the To-Do List

In a long-distance setting, it is easy for one partner to take on most of the wedding planning. But this can lead to stress and resentment. Wedding planning involves about a million tiny tasks. So, it’s best to split them up based on what makes sense for each of you.

Sit down and discuss what aspects of the wedding are most important to each person. This helps decide who might own what tasks. You, for instance, might handle the photographer, while your partner can focus on music.

Split the tasks in a way that feels fair and natural. Some decisions, however, need to be made together. According to a Statista survey of newlyweds in the UK, finalizing the guest list was one of the trickiest parts of wedding planning.  

Do not hesitate to involve your support network. You can assign administrative duties like RSVP management or gift tracking to a reliable friend or family member. They can also assist with creative projects or vendor coordination.

#3 Share Your Ring Size: Leibish Reveals How to Tell Your Ring Size

Getting the right ring size is important, especially when you are not there with your partner to try rings on your finger. 

A perfectly fitted ring is not just comfortable, but it also offers peace of mind. It doesn’t slip off the finger or feel too tight. Resizing is an option, but getting it right the first time maintains the ring's integrity.

If you’re wondering about the way to measure ring size at home, the string or paper strip method is a popular and easy approach. 

To do this correctly, Leibish suggests: 

• Take a piece of string or paper and wrap it around the finger’s base

• Mark the meeting point carefully with a pen

• Then measure the string or paper with a tape measure or ruler

• Dividing the number by Pi or 13.4

Finger size can change slightly throughout the day. It would be best to measure a few times to gauge the correct size. Fingers are generally largest in the evening, so measuring at that time provides the most accurate result.

#4 Plan Some In-Person Power Sessions

Technology is helpful for long-distance planning. But nothing beats being in the same room when it's time to make major decisions. Try planning some concentrated wedding planning weekends when you can be together and knock out a bunch of tasks.  

Visiting the venue is one of the key activities you must do during these in-person power sessions. You must go and see the space in person to get a real feel for it and visualize your special day. 

Meet potential wedding planners, photographers, florists, and other key vendors face-to-face, if possible. This is the best way to make sure they fully grasp your vision for your special day.

Tastings for food and cake, along with hair and makeup trials, are best done in person. These sensory experiences are difficult to replicate virtually. Wedding dress and suit fittings often require multiple in-person appointments, so factor them into the power trips. 

It is easy to get caught up in planning tasks during visits, but remember to schedule personal time as well. Consider a short getaway, even just to a nearby hotel, as a pre-wedding mini-moon to celebrate your relationship and alleviate stress.

Your Journey to "I Do," Together

Planning a wedding in a long-distance relationship isn’t easy. But then again, neither is love from afar. And yet, here you are, making it work, growing stronger, and building a future together.

Yes, there will be hiccups and moments where you wish you could teleport to make a quick decision or give each other a much-needed hug. But every challenge you overcome during this process is just proof that you two are a rock-solid team.

So, stay organized and communicate constantly, even if it means a few late-night calls or juggling time zones. When the day finally comes, it won’t matter how many miles were between you because you made it happen, together.